To prevent students from being able to use internal D2L email to send mass messages to an entire class of students, the following steps are necessary:
Remove both the Classlist and the Email option from the Communication tab in the course Navigation Bar (NavBar).
- Go to Course Admin > Course Offering Information, scroll down to the option “Show course address book”, and uncheck the box. Save this change before you exit this page.
How to edit the Communication drop-down menu in the course Navigation Bar as noted above:
Go to Course Admin > Navigation & Themes, note the NavBar currently applied to the course (within the Active Navbar drop-down menu at the top), find that NavBar in the list, click the down arrow next to it, and choose Copy.
NOTE: If the course is already using a custom NavBar this is an optional step, skip to the next step. The copy is required because the template Navbars are not editable, and it is faster than creating an entirely new navbar.
- Click on the title of the custom NavBar to open the Edit Navbar page.
- Rename the title of the custom Navbar. The currently available links will appear at the bottom of this page, click the Communication option to edit its properties.
- A pop-up menu window should appear, scroll down the Edit Properties page until reaching find Links, a list of the current options within the Communication link. Click the X to remove Email and Classlist. Then click Save.
- Save and Close.
- Back on the Navbars page, choose the edited Nav Bar from the Active Navbar drop-down menu at the top and click the Apply button. This should immediately replace/update the Nav Bar in the course with the newly modified one that does not include either Classlist or Email in the Communication menu.
Please note that students will still see the Email option in the navigation bar across the top of their D2L Home page (when not within a specific course or community) and that they can compose messages from here, as well as from within other courses and communities where these options have not been disabled. By choosing not to show the course address book as noted above, the probability that students will attempt to email your entire class from this location is significantly reduced. Students would need to find and add each individual student's email address one at a time to compose the message.