As of the Fall of 2013, Instructors of Record can now upload their grades directly from D2L to the Registrar’s Office using a user-friendly, color-coded interface. All you have to do on the Registrar’s Office site is click to submit the final grades for processing.
IMPORTANT: The Registrar’s Office system requires grades be submitted using a 4.0 grading scheme. By default both "Points grade" and "Grade scheme symbol" should be checked under the Display Options. If you have chosen to override the defaults, the letter grade may not get passed to the Registrar. "Grade scheme symbol" must be checked for the students to see a letter grade for their final grade.
Here’s how:
The D2L Grades Submission widget will automatically activate on your course home page at the times of the semester that grades can be uploaded.
If it is not the correct time of the semester to upload grades, your widget will look like the image below, noting that the Registrar is not ready for grades to be uploaded:
When the Registrar’s Office triggers grade upload time, your widget will automatically change, providing a hyperlink that allows you to click to submit grades to the Registrar’s Office:
Once you click the link, the tool populates your grades into a list for you. This may take a few moments, so be patient while D2L pulls together all of the information it needs. You will see:
- The Course ID of the course you are looking at grades for
- Your NetID
- Student name
- Student NetID
- Student grade
NOTE: The Registrar’s Office system requires grades be submitted on the point system scale. For example, 4.0, 3.5, etc. If you provide a grade format that is unrecognized, like 93%, you will receive an error noting that the grade failed to retrieve from D2L. This can be fixed however, as you can return to your gradebook and repair these, then use the tool again.
Once your grades have been populated, be sure to review them for accuracy. If everything looks as you expect it to, click the link that says “click here,” which will begin the process of uploading your grades to the Registrar’s system. This is not the final step, however. You must continue through the rest of these instructions to ensure your grades are actually submitted to the Registrar as required by the university. Please read on.
Once your grades have uploaded to the Registrar’s system, you will see that the grades in the Grade column have turned green indicating that they have been successfully sent to the Registrar’s Office system. However, it is crucial to note that you must click the link that takes you to the Office of the Registrar to finalize your grade. To do this:
- Click the link that says “clicking this link”
- Once logged into the Registrar system, click the “Submit final grades to the Office of the Registrar” button on the class grade reporting form.
